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Workflow Automation Studio · EU

Stop doing manually what a system can do for you.

Aerra AI builds workflow automation systems and custom applications that run your repetitive processes, connect your tools, and free up the time you're currently wasting on manual work.

Book a free discovery callSee what we build
EU · UK

Trusted by founders and growing businesses across Europe — from SaaS startups to e-commerce operators.

What we build

Two services. One goal: less manual work.

We design and build systems that handle the operational tasks eating into your team's time. Whether you need your existing tools talking to each other, or a fully custom application built from scratch — we scope it, build it, and hand it over completely.

SERVICE 01

Workflow Automation

Connect your apps, automate repetitive processes, and eliminate manual data handling — without rebuilding your entire tech stack. Built on n8n, Make, and custom API integrations.

  • Automated CRM updates and lead routing
  • Email and notification workflows
  • Data sync between platforms (Notion, Airtable, HubSpot, Slack, and more)
  • Report generation and scheduled tasks
  • Custom scripts for data processing and enrichment
Learn more about Workflow Automation
workflow.runn8n · runtime
TriggerFORM · WEBHOOKLogicenrichrouteCRMEmailSlack
1–2 weekstypical buildFrom £800fixed scope

SERVICE 02

Custom App & Automation Development

When off-the-shelf tools aren't enough, we build functional web applications and backend systems tailored to exactly what your business needs — with AI where it adds real value.

  • Custom dashboards with live data
  • AI-powered chatbots embedded in your website or internal tools
  • Python/FastAPI backends with business logic
  • Admin panels with authentication (Supabase)
  • File processing tools and data pipelines
Learn more about Custom Development
app.buildnext.js · supabase
Next.jsUI · dashboardsFastAPIbusiness logicSupabasepostgres · authLLMopenai · claude
2–5 weekstypical buildFrom £1,500scoped fixed

Why Aerra

What makes working with us different

Most agencies grow by adding layers between the client and the work. We haven't done that, because those layers are usually where clarity and quality get lost.

01

You work with the builder, not a project manager.

Herman handles your project directly. No account managers, no handoffs to junior developers. The person you speak to in discovery is the person writing your code.

02

You own everything, from day one.

All workflows, code, and infrastructure belong to you. If we ever stop working together, you get full documentation and a clean handover — no lock-in, no ongoing dependency on us.

03

We move fast.

Most automation projects deliver a working first version within 1–2 weeks. We don't spend months on discovery phases. We scope, build, and iterate.

04

No fluff, no retainers for retainers' sake.

We don't sell you a monthly retainer to maintain things that don't need maintaining. Projects are scoped clearly upfront. Ongoing support is available, but entirely optional.

Process

From first call to live system in three steps

Short, defined, and predictable. No open-ended phases, no surprise invoices.

  1. Step 01 · Discovery

    30 minutes to understand the problem.

    A short call where we understand your process, your tools, and what you want to stop doing manually. No obligation, no pitch deck.

  2. Step 02 · Scope & Build

    Clear proposal, then real progress.

    We send a clear proposal with timeline and deliverables. Once agreed, we build, test, and keep you updated throughout. Most projects take 1–4 weeks.

  3. Step 03 · Handover

    You own a working system from day one.

    You receive a fully documented, working system. We walk you through it, answer questions, and you take complete ownership from day one.

Ecosystem

Built to plug into what you already run

We integrate with the automation platforms, CRMs, databases, and clouds you depend on — no rip-and-replace. Below is representative; if your stack exposes an API or webhooks, we can usually connect it.

Orchestration

Workflow engines & glue code

  • n8n
  • Make
  • REST / GraphQL
  • Webhooks
  • Queues & schedules
Go-to-market

CRM, ops & knowledge bases

  • HubSpot
  • Salesforce
  • Pipedrive
  • Notion
  • Airtable
  • GoHighLevel
Data & models

Databases, backends & AI providers

  • PostgreSQL
  • Supabase
  • OpenAI
  • Anthropic
  • Gemini
  • Perplexity
  • Grok
  • Vector search
Infrastructure

Cloud & hosting

  • AWS
  • Google Cloud
  • Azure
  • Hetzner
  • DigitalOcean
  • Serverless & VMs

Most engagements touch six to fifteen systems in a single flow — with room to grow.1000+ tools · via APIs & native connectors

Selected work

What clients say after the system goes live

Real systems delivered to founders running real businesses across the EU and UK. Browse case studies · Replies, screenshots and proof available on request.

Before our sales guys were spending most of their time just writing emails and LinkedIn DMs. We tried some automation tools but they made everything sound super robotic. These guys built us something that actually works. It writes messages that sound like our team wrote them. Our reply rates didn't drop — they actually went up a bit. But now each rep handles way more leads. We went from being completely swamped to having a steady flow of conversations with clients who actually book meetings.
Jay Brown
Founder & CEO · Childcare Provider Advocate
Read case study
The Aerra AI team created a complex n8n workflow with many integrated LLMs and third-party services to automate email support responses. Many use cases and edge cases were covered, with great attention to detail. I worked directly with Herman throughout the project. Communication was uncomplicated and professional. Ready to work with Aerra AI again.
Viktor Bisterfield
Founder & Developer · Montana Games × Beast Bros. Games
Read case study
LinkedIn and social posts were always on the back burner because we're swamped with client work. Their team set up a system that just runs itself. It tracks gaming and tech trends, sees what others post, pulls stuff from YouTube, then writes posts that sound like us. Now we're active on both platforms and people engage with our content.
Yevgen Lopatin
Founder · WallaWalla, OpenHarbor, SelectonTech
Read case study
Aerra AI team knows how to build content publishing systems using RSS feeds, YouTube, and LinkedIn — so if you want to automate this process, they can help.
Vadym Lobariev
Founder & CEO · MindHunt
Read case study

Who it's for

Built for businesses that run on repetitive processes

If your team spends hours per week on the same actions across the same tools, there is a system you don't have yet. The shape of that system depends on your business.

  • 01E-commerce operators

    automating order management, inventory updates, and customer notifications.

  • 02Marketing agencies

    connecting client data between ad platforms, CRMs, and reporting tools.

  • 03Coaches & consultants

    automating client onboarding, session reminders, and follow-up sequences.

  • 04SaaS founders

    building internal tools, admin dashboards, and data processing pipelines.

  • 05Recruitment businesses

    automating candidate sourcing, qualification workflows, and outreach sequences.

  • 06Professional service firms

    eliminating manual reporting, client communication, and document handling.

Accepting work · Q3

Start a project

Ready to cut the manual work?

Book a 30-minute call and tell us what you want to automate. We'll tell you honestly whether it's the right fit and what it would take.

Book a discovery call